I’ve been using Calendly for a couple of weeks now and, to be honest, I am smitten.
In my current position, I spend a lot of time working one-on-one with teachers on how to best integrate technology tools into their lessons and projects. I love the job but it’s challenging to find the time to meet with each teacher, discuss their upcoming needs and help them plan. There are, after all, over a hundred of them and only one of me. That’s where a meeting-scheduling tool comes in.
I’ve used tools like Calendly before, but the ease-of-setup and simplicity make it the best meeting scheduler I’ve ever used.
Here’s the deal: you visit the Calendly website and register then, with a surprisingly small number of clicks, you set it up to integrate with your Google Calendar. Once you do that, you’re done. You now have an online form that anyone can use to schedule a meeting with you.
For the folks who want to meet with you, the process is three simple steps, much like scheduling a trip to your local Apple Store’s Genius Bar:
They select a meeting type, then a day and fill in their name and contact info - that’s it! You both get an email notification and it’s simple to edit or cancel the appointments after they are set.
The site offers a ton of features, including buffers between events, customizable advance booking options, automatic reminders and more, all of which can be set differently for each event type. The only feature that seems to be missing for me is the option to moderate requests so that I must approve them before they are scheduled.
Did I mention that Calendly is totally free?
I’ve already created a Canned Response that gives people the link and asks them to schedule a time to talk. I’ve used it with teachers, parents, colleagues and strangers… no one has had any trouble booking time to talk.
If you use a Google Calendar and need to be available to meet with lots of people, Calendly could be a great solution for you.